A compliance review layer between your authoring systems and your recipients — HIPAA, HITECH, 42 CFR Part 2, state laws, and your internal policies, applied to every outbound document.
Three pressures every hospital privacy and compliance team is feeling right now.
Your hospital sends millions of patient communications a year: discharge summaries, billing letters, marketing emails, patient portal messages. Manual sampling catches a fraction of one percent.
A single misaddressed disclosure or unredacted PHI in a marketing message is a reportable breach. OCR settlements in 2025 averaged $1.3M, and the patient impact is the part that doesn't show up on the balance sheet.
Every vendor, every BAA, every downstream business associate is a path to disclosure. Tracking what they handle and proving it under audit takes weeks of compliance staff time you don't have.
A compliance review layer between your authoring systems and your recipients.
What it does. Audit Lense reviews outbound patient communications, marketing, and disclosure documents against your applicable rules: HIPAA Privacy and Security Rules, HITECH breach notification, 42 CFR Part 2, state-specific disclosure laws, your internal policies, and active OCR enforcement themes. Every document gets a pass, flag, or fail decision in seconds.
How it connects. No EHR integration. No PHI leaves your network. Audit Lense deploys as a secure email gateway, an SFTP drop, or a direct API call from your communication platforms. Most hospitals are reviewing live traffic within thirty days of signing the BAA.
Where the value shows up. Your privacy team stops sampling and starts seeing the full picture. Marketing stops waiting on legal review. Compliance walks into the next OCR audit with a complete review record for every outbound document.
Four steps. No EHR integration. No engineering lift on your side.
Your team sends a patient communication, marketing email, or vendor disclosure as usual.
Audit Lense receives a copy via secure gateway, SFTP, or direct API. Configurable per document type.
Audit Lense applies your rule library: HIPAA, HITECH, state laws, internal policies. Returns a decision.
Pass releases. Flag or Fail routes to your compliance queue with the rule citation and suggested fix.
Deployment options: secure email gateway / SFTP drop / REST API. Choose per document type. Mix and match.
Start with HIPAA Guard. Add modules as your program scales.
Outbound communications, every channel.
Right of Access requests, ROI responses, records release
OCR enforcement priority
Good Faith Estimates, surprise billing notices, dispute correspondence
No Surprises Act compliance
BAA review and tracking, vendor disclosure obligations
Closes the third party gap
Required documentation: H&P, informed consent, MOON, restraint orders
CMS / Joint Commission survey ready
The cost of not catching it before it ships.
average HIPAA settlement, OCR enforcement, 2024 to 2025
OCR enforcement actions resolved in 2024 alone
of breaches involve disclosure to wrong recipient or unauthorized PHI
Sources: HHS OCR Enforcement Highlights 2024 / 2025 (hhs.gov/ocr); HIPAA Journal Annual Breach Report 2025.
No EHR integration. No PHI leaving your network. BAA in place from day one.
Sample deployment | HIPAA Guard
Deploys at the email or document layer. Epic, Cerner, Meditech all unaffected.
On premises or private VPC deployment. Models run in isolation. Zero outbound PHI.
BAA, gateway routing, rule library activation, parallel run pilot before going live.
What you get when compliance review moves from sampled to comprehensive.
| Capability | Manual sampling | Generic GRC tool | Audit Lense Clinical |
|---|---|---|---|
| Coverage of outbound documents | 1 to 2% sample | Workflow, not content | 100% of routed traffic |
| Average review time per document | 5 to 15 minutes | Not applicable | Under 10 seconds |
| HIPAA Privacy Rule citations | Reviewer judgment | Generic templates | Rule specific, with citation |
| State breach notification laws | Inconsistent | Limited to a few states | All 50 states + DC + PR |
| BAA and vendor disclosure tracking | Spreadsheet | Yes, but disconnected | Tracked alongside review |
| Time to deploy in a hospital | Already in place | 6 to 12 months | 30 days |
| PHI leaving your network | Not applicable | Often yes (SaaS) | Never |
From signed contract to all five modules live across all seven hospitals.
Day 1 to 60
Contract and BAA execution. Rule library scoping with privacy, compliance, IT, and revenue cycle leads. HIPAA Guard activated.
HIPAA Guard live at hospital 1
Day 61 to 120
HIPAA Guard rolled out to remaining hospitals. Access Sentinel and Billing Integrity activated. Chart Sentinel integrated with EHR triggers.
3 modules live, 7 hospitals
Day 121 to 180
Vendor & BAA module activated. Chart Sentinel completes EHR integration system wide. Department dashboards delivered to leadership.
All 5 modules. All 7 hospitals.
Schedule a personalized demo with our compliance team.